UiB's Guidelines for health, safety and environment at fieldwork, research cruises and group trips apply to employees and students at UiB. The guidelines describe scope, responsibilities, and tasks in connection with HSE at field work, research cruises and group trips, both in terms of preparation, execution and follow-up work. On this page you will find all necessary information when planning a trip.
Fieldwork, research cruises and group trips must be registered digitally in CIM - UiB's support system for risk, safety and emergency preparedness before departure. This provides an overview of planned and ongoing trips, Academic leader/Tour leader, updated participant lists with contact and relative information, and enables communication with those who are traveling when needed. The trips will be available both at the unit and at faculty/university level.
On the present page, we will also talk about:
- Checklist for fieldwork, research cruise and group travels
- Seaman certificate for participants in a research cruise
Register your trip in CIM
You may use this form (https://skjemaker.app.uib.no/view.php?id=9305272) to register your trip, whether you travel alone or with a group. If you register a group travel, there is no need for all the participants to register individually in CIM as long as their name appear on the trip description.
Register next-of-kin information and phone number
If you are a UiB employee, you must use the Self Service Portal (DFØ) to register or update your next-of-kin information. Go to the section "Employment status", click on the button "User profile", find the tab "Family/contact person" and add the contact details of any person the University should contact in case of trouble. Make sure to add or update your mobile phone number (tab "Phone number") as this number will be used for later communication via CIM.
If you are a student, go to CIM and use the following instructions. Note that this procedure must be completed either from a desktop or laptop, not from a mobile phone or tablet. For the time being, the mobile version of the website does not give access to the user profile.
Checklist for fieldwork, research cruise and group travels
Seaman certificate for participants in a research cruise
Prior to embarking for a research cruise, make sure that you have the necessary paperwork in place. For instance, check with the cruise leader whether you need a seaman certificate that confirms that you are fit for working onboard a ship.
At the University of Bergen, a seaman certificate is issued by the UiB doctor free of charge. For booking an appointment, contact the Occupational Health Service bht@uib.no.
Download the form for medical examination KS-0497 and fill up the first 3 pages.
On the day of the appointment, you must:
- present a valid identification card with a photo (passport, driver's license, national ID card, bank card with photo)
- provide the prefilled examination form for medical examination
- provide the previous examination form if you seek renewal of the certificate.
The medical certificate is valid for 2 years.
You will find more info HERE.